Generate new invoices directly from your CRM to efficiently bill contacts for their purchases of your products and services. This seamless integration streamlines the billing process, allowing you to manage customer relationships and financial transactions with ease, ultimately enhancing your business operations.

To create a new invoice, simply click on the +New button and begin the process. You can also add global terms of service or notes by selecting the gear wheel icon located next to the + New button.

Upon clicking the New button, you'll be directed to the invoice editor page.

This is where you can customise the name of your invoice, which will be visible in the invoice list. Assigning unique names to each invoice is particularly helpful when managing a long list of invoices in your system, as it allows for easy identification and organisation.

Here are the Six (6) pieces of information you need to fill out in the invoice before sending them out:

When you've made modifications to an invoice and wish to preview it before making further adjustments or sending it to your client, these options can provide a glimpse of how the invoice will appear in its current state. This enables you to ensure that the invoice meets your expectations and properly reflects the necessary information before sharing it with your client.

This is what the preview looks like below.

This is also a manual way of inputting payment. If you have created or sent the Invoice to the client and the client made the payment via a different medium such as Cash or Cheque, then you can use this option to add the record into your system for you to know that the respective payment is already being received.

You can also use this setting to record a payment while you are on a call with your client. All you have to do is create an invoice and select the payment method to record the payment whilst on the call.

New Card

This option allows you to set up a new card for payment. When you're using the card for the first time, you would need to add it to the system before you can charge the card.

Saved Cards

Select this option when you already have saved a card in the system which you would like to charge for the payment. If you have more than one card saved in the system then you will be provided with the option to choose one of the cards from the list.

Customers being charged will not receive any automated email or text confirmation.

To receive any payments done via credit/debit cards, you would need Stripe connected to your CRM. If you do not have your Stripe setup, you can use the "Record manually" option.

Please Note: If you opt to use invoicing without Stripe Connect you will are required to manually record and collect payments.

For now, recording manual payments without Stripe Connect works only for one-time invoices. Customers being charged will not receive any automated email/text confirmation.

There are various methods to receive payment with this option:

Mode of Payment

2. Card Payment This lets you take the payment through a card by selecting the type of card (Visa/Mastercard), and the last 4 digits of the card (in case you have already saved the card in the system). Type in the exact amount in the space provided for it. You can also add notes for your records.

However, to receive any payments done via credit/debit cards, Stripe Connect is needed.

2. More options (Manual Payment) Apart from cash, cheques and cards, you can also opt for bank transfers or another medium. Type in the exact amount received in the space provided for it. You can also add notes for your records.

If you opt to use invoicing without Stripe Connect, you are required to manually record and collect payments.

For now, recording manual payments without Stripe Connect works only for one-time invoices.

The Saving Invoice feature allows you to save any changes made to an invoice, ensuring your modifications are securely stored.

Once the invoice is complete with the recipient's information and other necessary details, use the Sending an Invoice tab to deliver it to your contact.

Invoices can be sent through email or text, and a test mode is available for verification purposes.

To switch between live and test modes, click on the advanced option.

The Copy and Mark as Sent tab is useful when you want to duplicate an existing invoice for future use, while also marking the original invoice as sent. This streamlined process enables you to perform both actions with a single click, saving time and effort.

The Add New Client feature is ideal for storing contact information in your CRM for ongoing use, streamlining the invoicing process.

Creating New Contact

To create a new contact, simply fill out the required information and save the changes. This ensures that your client's details are readily available whenever needed.

Full Client List

The Full Client List allows you to view and scroll through all existing CRM contacts, making it easy to select one for invoicing purposes.

Removing Client

If you've accidentally added incorrect contact information, the Removing Client option enables you to swiftly delete it and add the correct details.

Editing Client Information Manually

Additionally, the Editing Client Information Manually function permits you to modify your client's information as necessary. This is particularly helpful when adjustments are required for invoicing purposes, ensuring accurate and up-to-date records.

The Add Tax feature enables you to include taxes for your products or services, providing clients with a clear breakdown of the total amount and taxes included in the final price.

Selecting the tax

To select a tax, simply consult the table displaying the taxes created within your CRM system and check the appropriate box to add the chosen tax to your invoice.

Name of Tax

Here you will see the name you have given to the individual tax.

Tax Rates

Here you will see how much tax is applicable for each tax in the list.

Tax ID Number

This will show the Tax ID number you have created for each type of tax in the list.

The Add Discount feature allows you to apply discounts to your invoices, ensuring that any special offers or promotions are accurately reflected in the final total.

Setting Discount Rate

To set the discount rate, simply enter the desired percentage or numerical value, as demonstrated in the accompanying image. This ensures that your clients receive the appropriate savings on their invoices, fostering positive customer relationships and promoting business growth.